Position Summary
The Operations Office Administrator supports the daily administrative and operational functions of the organization, with a strong emphasis on human resources coordination. This role ensures efficient office operations, assists with HR processes, and serves as a key liaison between employees, management, and external partners. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
Operations & Administrative Support
• Provide administrative support to plant leadership and supervisors.
• Coordinate and assist with employee relations activities, recognition programs, and company events.
• Serve as a point of contact for employee inquiries and help foster clear internal communication.
• Assist in developing and maintaining operational procedures and documentation.
• Prepare daily, weekly, and monthly reports as needed (e.g., attendance, production metrics, overtime tracking).
• Support safety initiatives by maintaining training logs, posting safety communications, and assisting with safety meeting documentation.
Human Resources Support
• Coordinate the full employee lifecycle — onboarding, offboarding, and personnel changes.
• Maintain accurate employee files and ensure confidentiality and compliance with recordkeeping requirements.
• Track and enter employee time, attendance, and PTO in payroll systems.
• Assist with recruitment efforts, including posting job openings, coordinating with staffing agencies and scheduling interviews.
• Support HR with benefits administration, open enrollment, and employee communications.
• Coordinate training sessions and maintain records of employee certifications.
Qualifications
• 3+ years of administrative experience in a manufacturing, warehouse, or industrial environment preferred.
• Experience with HR or payroll processes is strongly preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and multitasking skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Detail-oriented, reliable, and able to work independently in a fast-paced setting.
Work Environment
• Based in a manufacturing or plant environment with both office and floor exposure.
• Occasional walking on the production floor and interaction with operations staff is required.
