Grading Planner/Coordinator

Charlottesville, VA 22901

Posted: 05/22/2019 Industry: Admin - Clerical Job Number: 60423 Pay Rate: 18.00

Do you have incredible coordinating and planning experience that you want to put to use? Apply today!


Grading Coordinator


This position will provide onsite assistance and support during the Grading Project. The scope of duties are as follows but not limited to:
  • Onsite assistance at Grading Center, 1-23 July 2019
  • Creation of Staff Schedule for T&EM Grading team
  • Manage all hospitality suites at the five hotels utilized by Graders
  • Gift ordering and distribution onsite
  • Provide support for audio visual needs at Monticello High School during Grading
  • Provide support for ground transportation for Graders, including airport arrivals and departures as well as daily shuttle loops and on-demand vehicle services
  • Support event planning of full range of social program portfolio, including catering, venue management, entertainment, and d cor
  • Onsite support at Grading social events
  • Vendor management at Grading Center to include newspaper delivery, water delivery, composting vendor, and towel cleaning service
  • Other projects as assigned from Grading team
  • Grading wrap-up responsibilities to include vendor payments, billing reconciliation, and compiling Grader feedback into actionable improvements for Grading 2020
  • Administratively support Event Planners with high visibility events
  • Support site selection and contracting of global events Department administrative support (data reporting, execution of special projects)
  • Provide a high level of customer service through direct Internal Client interactions including in person, by phone, and in writing (via the Internal Meetings Helpdesk and Events mailbox)

  • Bachelor's degree or an equivalent combination of education and experience
  • Experience working in a fast-paced office, supporting multiple competing priorities
  • Experience supporting events, conferences, and meetings
  • High level of experience and proficiency with MS Office
  • Demonstrates effective interpersonal and communication skills, both verbal and written, to interact with all levels of stakeholders and users
  • Requires strong multi-tasking skills and flexibility in competently juggling competing priorities and changing expectations
  • Proven ability to handle confidential and sensitive information with a high degree of professionalism
  • Must have the ability to work with a team as well as handle tasks independently
  • Willingness to ask questions rather than just follow directions is required
  • Must demonstrate good judgment and mature business skills


8 am - 5 pm, Monday - Friday

Starting ASAP until September 30, 2019

*Please note that this is strictly a temporary assignment.




Business casual/professional
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