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HR & Administration Assistant

Charlottesville, VA 22901

Posted: 08/26/2024 Employment TypeŒ: Contract to Perm Industry: Clerical Job Number: MS925493826

Job Description





ResponsibilitiesThe HR & Administration Assistant has the overall responsibility to deliver the following: 
  • SR’s standards, policies and procedures, confidentiality standards, and code of ethical behavior.
  • Uses appropriate judgment in upward communication regarding department, employee, or business unit concerns.
  • Develops and maintains office forms and procedures to include updating the front desk manual and assists with administrative tasks.
  • Greets and assists visitors as they arrive, ensuring proper building security through tracking visitor sign-in and issuance/retrieval of temporary badges.
  • Answers multi-line phone system and forwards calls appropriately.
  • Keeps the Front office area looking neat and presentable.
  • Sorts and distributes mail and processes outgoing USPS mail / FedEx packages.
  • Serves as primary backup to the Facilities Administrator for maintenance issues, supply management, invoicing, Iron Mountain archive management, and vendor management.
  • Verifies postage money monthly.
  • Assists with special projects as assigned by Supervisor and Manager to meet company and departmental objectives. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time.
  • This position is considered essential personnel and requires being on-site when the office is closed to other staff due to inclement weather.
 Professional Qualifications Required:
  • High school diploma or equivalent combination of education and experience
  • Professional service-oriented demeanor
  • Reliable attendance and reporting to work on time
  • Excellent organization skills and attention to detail
  • Ability to multitask.
  • Proficiency in Microsoft Office applications to include Outlook, Word, Excel, and PowerPoint
 Preferred:
  • Two years previous administrative or office assistant experience
  • Associate degree or higher
      
 
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About Charlottesville, VA

Ready to take your career to the next level? Explore our job opportunities in the beautiful Charlottesville, Virginia area! Nestled in the heart of the Shenandoah Valley and home to the prestigious University of Virginia, Charlottesville offers a unique blend of rich history, stunning landscapes, and a vibrant cultural scene. With attractions like the historic Monticello estate, the scenic Blue Ridge Mountains, and the thriving Downtown Mall featuring local art galleries and theaters, there's no shortage of charm or excitement here. Indulge in the local cuisine, catch a show at the Paramount Theater, or hike through the breathtaking Shenandoah National Park – Charlottesville has something for everyone. Join us and discover why this picturesque city is the perfect place to grow both personally and professionally!