Expense Reimbursement Representative

Charlottesville, VA 22901

Posted: 09/05/2018 Industry: Clerical/Admin Job Number: Expense Reimbursement Representative Pay Rate: 13-14$/Hour



The Expense Reimbursement Representative has the overall responsibility to deliver the following:

  • Demonstrates knowledge and support for GD ethos, Shared Resources’;standards, policies and procedures, confidentiality standards, and code of ethical behavior.
  • Reviews expense reports to ensure all required receipts and documents are submitted per business unit policy, and FAR, FTR guidelines.
  • Analyzes expense reports to justify that all travel costs are in compliance with the various business unit’s policies and procedures and government FAR and FTR requirements.
  • Processes expense reports through the Travel and Expense reimbursement software system.
  • Communicates system errors or abnormalities to system administrator and supervisor.
  • Maintains daily performance sheets for quality and efficiency for month end statistical analysis.
  • Works on special projects deemed appropriate to maintain optimum workflow of the expense reimbursement process.
  • Trains other SRI staff in the use of the Travel and Expense software system and policies.
  • Acts as a backup for the SRI Employee Service Center representatives providing travelers assistance with use of the system,specific business unit policies and procedures and FAR and FTR guidelines.
  • Assists the SRI Employee Service Center representatives in their knowledge of business unit policies and procedures.
  • Trains in multiple business units to provide back-up support as needed.
  • Assists travelers on how to use the system, and how to submit expense reports. Resolves problems quickly and efficiently.
  • Responds to travelers questions specific business unit policies and procedures as well as FAR and FTR guidelines.
  • Works on special projects deemed appropriate in the expense reimbursement process.

Professional Qualifications


  • High school diploma or GED equivalent.
  • Excellent verbal and written communication skills to effectively communicate with a variety of customers.
  • Strong attention to detail.
  • Ability to comprehend and apply policies. Positive attitude about working in a “team” environment.
  • Strong Windows based computer skills including Word and Excel.


  • Secondary course work in Accounting, Business or other related field desired.
  • Fundamental understanding of accounting principals:  debits, credits, general ledger.

All candidates are subject to in-house drug screening and background check.

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