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Qualified Staffing is sourcing candidates for a contract role as an Accounts Payable Associate. The position is on-site in Appleton.
Position Purpose
The Accounts Payable (AP) Associate will facilitate all of the accounts payable daily functions. The position’s main responsibilities are to provide efficient and accurate processing of AP tasks, customer service, research and execution of journal entries with attention to necessary detail and deadlines.
Responsibilities
Vendor / Supplier payments/Prepayments ● Process invoices multiple times a day, verify accuracy ● Post and reconcile supplier payments via check, ACH, and virtual credit card ● Process prepayments and ensuring that they meet the deadlines with attention to detail around the journal entries ● Communicate effectively with impacted partners as needed to resolving credit holds
Supplier maintenance ● Work closely with suppliers to keep supplier accounts current ● Research checks not cleared, assist with repayment as necessary ● Resolve new suppliers and duplicate ensuring that W-9’s are on file ● Responsible for completion of 1099’s
Credit Memos/Backouts/Understanding Data Entry ● Enter credit memos into AIA accounting system as received via hard copy, email and Kodak Imaging software ● Understanding of Data Entry to understand the backouts impact if not done accurately within ERP and Financial System
Risk mitigation ● Update/verify name, address, payment information, credit and payment terms ● Appropriate controls are followed and approval thresholds are maintained
Inbox Management ● Manage incoming emails to the various mailboxes ● Communicate and partner with internal business partners to ensure no roadblocks
Qualifications
Education/Experience: ● Associate’s Degree in Accounting or Finance required ● One to three years previous related accounting experience
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